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Use case · Client billing & invoicing

Invoices clients check instead of query

You find out a project is over budget when the invoice does not add up. Burn-down runs against the rate card as the hours land, so the overrun shows up in week two instead.

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Free for two seats, no card.

Bill defendable client hours
Doing itself, one step at a time.
0 of 4
  1. Set up the commercial shapeClients, projects, tasks, budgets and rate cards, per client and per role, because a blended rate is where margin goes to hide.
  2. Attribute time as it happensCaptured hours map to the project and task through PM-tool tracking, so attribution is a byproduct of the work rather than a Friday exercise.
  3. Approve, then invoiceApproved hours flow into an invoice through the shared rate engine, so the cost of the work and the price of it are computed from one implementation rather than two that drift.
  4. Finalize and hand over the proofFinalizing seeds a Verified Work Certificate. The client gets a link that verifies itself, with only the fields you disclose.
What it leaves behind

Bill defendable client hours

Billing that holds up on the client’s side of the table

Every line here opens the screen it happens on. Judge the job on what it puts in front of a manager, not on the sentence describing it.

  1. Projects
    Budget burn and margin, live
    TOTAL BUDGET
    $486,5006 projects
    BURNED
    59%$286,200
    HOURS TRACKED
    2,382h
    OVER 90% BURN
    1project
    PROJECTBUDGET BURNHOURSMARGIN
    • AKBrand systemHarbour Foods · Fixed fee93%$78,100 of $84,000Over 90%648h12%
    • JMNorthlight redesignKestrel Labs · Time & materials74%$45,500 of $61,500379h34%
    • RPMobile app buildOrbit Retail · Fixed fee66%$84,500 of $128,000704h41%
    • LMPackaging refreshHarbour Foods · Time & materials52%$19,800 of $38,000165h29%
    • SDDesign retainerVela Health · Retainer41%$29,500 of $72,000246h46%
    • TVData platform UXRidgeway Group · Time & materials28%$28,800 of $103,000240h38%
    Burn is computed from tracked hours, so it is current rather than reconstructed at month end.6 projects · 5 clients

How it works

From a tracked hour to a verified invoice

  1. 1

    Set up the commercial shape

    Clients, projects, tasks, budgets and rate cards, per client and per role, because a blended rate is where margin goes to hide.

  2. 2

    Attribute time as it happens

    Captured hours map to the project and task through PM-tool tracking, so attribution is a byproduct of the work rather than a Friday exercise.

  3. 3

    Approve, then invoice

    Approved hours flow into an invoice through the shared rate engine, so the cost of the work and the price of it are computed from one implementation rather than two that drift.

  4. 4

    Finalize and hand over the proof

    Finalizing seeds a Verified Work Certificate. The client gets a link that verifies itself, with only the fields you disclose.

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A line-item invoice vs. an invoice with proof attached

workmonitor.vsSpreadsheet billing

  1. Where the hours come from

    With WorkMonitor

    Captured hours attributed to a project and task as the work happened, approved through a separation-of-duties chain.

    Spreadsheet billing

    A timesheet somebody assembled at the end of the month, from memory and a calendar.

  2. When you learn about the overrun

    With WorkMonitor

    While it is happening, from a burn-down that updates against the rate card.

    Spreadsheet billing

    At month end, when the budget is already gone.

  3. The client’s first question

    With WorkMonitor

    A certificate link. They check it themselves, and the question does not get asked.

    Spreadsheet billing

    "What is this line?": followed by a week of email.

  4. Proving the work

    With WorkMonitor

    Selective disclosure over a zero-screenshot work-edge record, the fields you choose, and nothing else.

    Spreadsheet billing

    Screenshots pasted into a deck, which exposes their data to prove you did their work.

  5. Margin visibility

    With WorkMonitor

    Billing analytics off the same ledger as the invoice: realisation, write-off, effective rate.

    Spreadsheet billing

    Revenue in one system, hours in another, and a quarterly reconciliation to find out how you did.

  6. Next year’s audit

    With WorkMonitor

    WORM-anchored, RFC-3161-timestamped certificates that still verify, on a URL that still resolves.

    Spreadsheet billing

    A folder of PDFs whose numbers nobody can now reproduce.

Projects
Budget burn and margin, live
TOTAL BUDGET
$486,5006 projects
BURNED
59%$286,200
HOURS TRACKED
2,382h
OVER 90% BURN
1project
PROJECTBUDGET BURNHOURSMARGIN
  • AKBrand systemHarbour Foods · Fixed fee93%$78,100 of $84,000Over 90%648h12%
  • JMNorthlight redesignKestrel Labs · Time & materials74%$45,500 of $61,500379h34%
  • RPMobile app buildOrbit Retail · Fixed fee66%$84,500 of $128,000704h41%
  • LMPackaging refreshHarbour Foods · Time & materials52%$19,800 of $38,000165h29%
  • SDDesign retainerVela Health · Retainer41%$29,500 of $72,000246h46%
  • TVData platform UXRidgeway Group · Time & materials28%$28,800 of $103,000240h38%
Burn is computed from tracked hours, so it is current rather than reconstructed at month end.6 projects · 5 clients

Everything behind client billing

  • Projects, clients, tasks & budgets (rate cards, burn)

Ask AI

Ask AI about your projects and margin

Answers off the same ledger the invoice came from, so the analysis and the bill cannot disagree.

Which projects are trending over budget?

Pick a question above and WorkMonitor AI will answer from your team's real numbers.

Activity board
Who is working, on what, right now
PERSONINFOCUSSTATE
  • AKAria K.Figma92Active
  • JMJon M.Terminal78Active
  • SDSara D.Slack61Active
  • RPRavi P.Notion34Idle 11m
  • LMLena M.Teams55In a call
  • TVTomas V.Off shift0Off
4 of 6 active · 42 apps seen todayUpdated just now

The status meeting, already written

Status is normally assembled by asking. Here it is already: hours, activity, attendance and risk on one board, for one person or the whole company. Set the thresholds once and it tells you who needs you.

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Who runs this

Teams that bill their hours to somebody else

AgenciesRetainer burn on day fourteen, scope creep with a timestamp, and proof the client checks without asking you.OutsourcingOne record both sides verify independently, and client separation the database enforces.LegalThe day replayed rather than remembered, a certificate the client verifies, and privilege never captured at all.ContractorsThe bench on the same ledger as staff, proof on every invoice, and deny-lists keeping other clients off your servers.IT & softwareDeep work against fragmentation, the on-call tax made visible, and deny-lists that keep the team on side.

Straight answers

The questions we would ask in your position

Every answer here is the one you would get on a call. Open as many as you like; they stay open, so two can be held side by side.

5 questions
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The jobs next to this one

Same record, read for a different question. Each one opens the page written for that job.

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Guide

The Manager's Guide to Productivity Analytics

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Monitoring Remote Teams Without Losing Trust

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Employee Monitoring Policy Template

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Point it at one team for a week.

Create the account, put the agent on a handful of desks, and leave it alone. On Friday you read the week instead of reconstructing it: hours against their projects, focus and idle per person, and the timesheets already filled in.

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